Deductible expenses only help if you can actually substantiate them — a credit card statement showing a charge at an office supply store doesn't tell your accountant (or the CRA/IRS, if you're ever asked) what was actually purchased. The itemized receipt does. The problem is that thermal-printed receipts fade within months, which means the paper trail for a deduction you claim in April can be unreadable by the time anyone asks about it.
Digitizing receipts as soon as you get them — rather than tossing them in a drawer to deal with later — solves both problems: the data survives even after the paper fades, and it's already in a spreadsheet by the time tax season starts.
Photograph or upload each receipt right after the purchase, while the paper is still readable. It takes seconds and means nothing gets lost by December.
Create a project (e.g. '2026 Taxes') just for deductible purchases, separate from personal spending, so the year-end export is already filtered to what your accountant needs.
Spot-check that the subtotal, tax, and total match the photo, especially on longer receipts — a quick glance takes less time than re-entering everything by hand later.
Download a CSV for your own records or a formatted PDF report to hand directly to your accountant — both are generated instantly, whenever you need them.
Every tax situation is different, and this isn't tax advice — but these are the categories freelancers, small business owners, and employees most often need receipts for:
Free, no signup required. Scan your first receipt and see how it exports.
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